-Part II: Creating an Event-
And this, Sitemasoners, is the meat and potatoes of the calendar tool! In this section I will show and explain the functions of the different tabs that you have access to for the purpose of creating calendar events...
NOTE: In your CMS, clicking on the yellow question marks will give you a brief description for each section.
Event Info: This section is where you fill out the primary fields for your specific event.
Title, Description (Body), and Contact Info are all fairly self explanatory.
Shared Access allows you to set the level of publication of who can see the specific event (Public, Private, Confidential).
Publication Status allows you to keep the event off of the live website until you are ready for it to be published (Approved Status).
Facebook Event ID lets you link the event in your calendar to an already existing even that you or someone else has created in Facebook.
Time and Date: This section allows you to set the time and date range of the event as well as how long you wish for it to show on the calendar and at want point you would like your calendar tool to archive the information or if you wish it to be removed from the calendar all together.
Picture: This section allows you to add pictures to the event posting as well as a thumbnail that represents the event itself in the list.
Audio / Video: This section allows you to tie an audio or video file to your event posting. A video montage of last year's Super Omega Extravaganza of Fun, for example.
Location: This is the section dedicated to defining the location of your event.
Title lets you name the location of your event (My House).
Address, City, State, and Zip all give you options for entering the physical address of the location which then allows you to hit:
Verify & Geocode Address, which will assign a Latitude and Longitude coordinate and create a map location for the event posting.
Notification: This section allows you to create and send a notification to select email addresses or a listserv as a reminder of the event.
Tags: This section allows you to assign tags to the event. Tags are most used for searching and categorization of events and files. They help to describe an item and allow it to be found again easily by browsing or searching.
Custom: This is just a section that can be used for any kind of custom info that we may have built into a template to incorporate more in depth functions or create additional text fields for your events (back up contacts for the event or names of performers that you wanted to list separately from the description of the event, for example).
Related: This section allows you to tie the event together with other events that you have posted or created in your calendar. Such as different events taking place at the same location. (Example: at your Super Omega Extravaganza of Fun, you want to create a separate event for the egg toss ad the three legged race, or a performance but tie them to the main event which is the Extravaganza itself!)
After going through all the steps, set the status to approved and BAM finished event! ENJOY!